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Estimates and invoices with discounts

In this how-to, you will learn how to produce estimates and invoices with discounts. You first need to create discount categories and products in your inventory. You can then add them in addition to the full prices of every item so customers can understand clear estimates and invoices with all the details.

Keywords: #quote #proposal #estimation

Create discount categories and products in the inventory

Discount category

Create two (2) new categories in the inventory, one for discounts on labor and another one for discounts on parts, following the guidelines below.

  • Suggested category numbers: any unused number in the 2XX range.

  • Category types: LABOR REBATE and REBATE OR PARTS.

  • Suggested descriptions: DISCOUNTS ON LABOR or DISCOUNTS ON PARTS.

Example

Keywords: #quote #proposal #estimation

Discounts products

Create two (2) new products in the inventory, one for discounts on labor and another one for discounts on parts, following the guidelines below.

  • Suggested product numbers: any unused number in the 2XX range.
  • Suggested product codes: DISCL for discounts on labor and DISCP for discounts on parts.
  • Suggested descriptions: DISCOUNT ON LABOR or DISCOUNT ON PARTS.

Example

Keywords: #quote #proposal #estimation

Add discounts to estimates and invoices

Now that categories and products have been created in the inventory for discounts on labor and parts, you can add these items on estimates or invoices. To do so, follow the steps below.

  1. From the Point of sale, enter DISCL or DISCP (or any other product code that you attributed to discounts) in the field corresponding the Item No column and hit tab on the keyboard.
  2. Enter -1 in the field corresponding to the Qty column (quantity) and hit tab on the keyboard.
  3. Enter the amount of the discount in the filed corresponding to the Price column and hit tab on the keyboard.
  4. Continue building the estimate or the invoice normally.

It is important to always enter negative quantities when adding discounts to estimates or invoices. Do not enter positive values for quantities and negative values for prices instead because this could cause problems with your accounting.

Example

Keywords: #quote #proposal #estimation

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